I recommend that people keep a time log at least once a month of how much time they spend on tasks. As you look at your tasks, you need to ask yourself if there are any repeatable processes to be used or any available templates and patterns so you don’t have to create new ones each time. Also, can any of the tasks be grouped together? Instead of creating new processes every time you work on something, try utilizing repeatable options. By following patterns, you can save tremendous amounts of time and simplify your life. Here are a few examples of how you can improve your time management:
Tasks that can be combined
1. Group errands together, such as shopping. This can also save you money on gas.
2. Batch process your email and phone calls.
3. Buy food in bulk (it is often cheaper this way) and process it at one time. Vegetables can be cleaned all at once and stored. Cook larger quantities of food to divide into meal-sized portions, and store it accordingly.
1. Use automatic payments for your bills so you don’t have to spend time each month writing out and mailing checks. This also decreases the risk of you forgetting to make a payment.
2. If you find yourself using a similar letter on a regular basis at work, consider creating a template or a software automation to save time.
3. Keep a list of which items you have stocked in your pantry and what things you need to purchase more of. This will prevent you from having to run out and buy one item for a recipe. It can also stop you from overstocking so that you don’t throw away extra items that expired before you could use them.
4. Learn how to use your equipment. What email features are you not using? What about cell phone features? Can you use your DVR to skip the commercials and save time?
5. Identify tasks that can be delegated to others, and train them to do them. This concept can be applied at both work and home. Delegate tasks to your coworkers and employees and give your children chores.
You have a choice, and the choice is yours.
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